An effective communication plan could increase productivity.
Certain elements are crucial for a successful project communications plan. The objective of a project communications plan is to detail the steps and processes that are going to be used to execute the communication during a specific project. You can use a communication plan for a construction project, to organize a community event or to provide stockholders or investors involved in a business endeavor. Organized communication is essential to the planning and executing process.
Set Goals
Goal setting is a large part of the process in a project communication plan. Goal setting is a process that takes time, discussion and critical thinking. The process begins with your leadership of the project to come up with specific goals. Those goals are then discussed with all the other parties or persons involved. The goals may go through a lengthy process of getting all parties to agree on the goals set and time frame expected. The goals should be written down and signed by all participating parties so that your team members are clear on the expectations.
Coordinate People
Coordinating the people involved with your project is another important element of a project communication plan. Once goals are in place with specific time frames, organize the various people needed to complete the project. Include estimates of how many people you will need, how much it will cost in labor and how long you will need people for each phase of the project. Create agreements with estimated time frames for each of your people involved in the project so that every person involved can sign and date. You want to ensure there is a mutual understanding of expectations.
Policies
Policies and expectations are clearly defined in a project communication plan. Each person involved in the project should be provided with written expectations and policies to follow in a variety of areas, such as emergency procedures, time off and other details specific to your company policy.
Resources
Resources are a crucial aspect of a project communication plan. Resources should be provided to the recipients of the plan. The resource sections are intended to empower your recipients to educate and assist your partners with any questions or further education on the areas of their expertise. The resource section should have the Human Resources telephone number, the affiliates involved in the project's information and books or websites your recipients can refer to.
