Format for Block Letters
The block letter format is popular in the business world because it has a clean, simple appearance that conveys a first impression of solid reliability. Block letter formats differ from continuous paragraph formats in that the paragraphs are not indented. Instead, you include a space between each paragraph to give the visual cue that you are starting a new topic. Another variation is the modified block format, where you skip a space between paragraphs but retain the indention.
Instructions
1. Set your margins to 1 inch on all four sides, and make sure that the alignment is set to left-align.
2. Start your letter with your company letterhead. If you do not have letterhead, type your full address at the top of the letter. Do not include your name if you type out your address.
3. Skip a space, then type the full date. Spell out the month rather than use a number format. This will help you avoid confusion because in many other cultures the month and date are the reverse of the United States format, so 1/2/2012 would mean February 1, 2012 instead of January 2, 2012.
4. Skip another space, and type out the recipient's name, title, and address.
5. Skip a space, then type "Dear (Recipient's name):"
6. Leave another space, and begin your letter. Remember not to indent. After each paragraph, insert a space to signal that you are starting a new topic.
7. Include another space, then close the letter by typing "Sincerely,"; skip three lines, and type your full name.
8. Print the letter and sign your name in blue or black ink above your name.
