Sending a thank you letter after an interview shows your potential employer both that the interview was meaningful for you and that you are familiar with proper manners and etiquette. Send a letter to each person who was present at your interview. According to Boston College, approximately 75 percent of employers think that an emailed thank you letter is as good as or better than a thank you letter sent by postal mail. If you are unsure, you can send a letter by e-mail and print out a hard copy to send by postal mail.
Instructions
1. Type a subject line that indicates that the email is in response to the interview. Potential subjects include "Interview follow-up" or "Thank you for the interview."
2. At the top type the date you sent the e-mail. You should send your e-mail within 24 hours of the interview.
3. Type the name and position title of the person who will receive the e-mail. On the lines below that, type the name and street address of the company.
4. Write a greeting that says, "Dear Mr. Jones:", obviously using the name of the person present during your interview.
5. Write at least two paragraphs of body text. You should start by thanking the interviewer for meeting with you and mentioning how the interview increased your interest in the position and the company. Remind the interviewer of some parts of the interview that especially stood out or of some of your biggest strengths or qualifications.
6. Write a closing sentence that reaffirms your interest in the position and invites the interviewer to contact you with any further questions.
7. Close the letter by writing, "Sincerely," skipping a line and typing your full name. Below your name, type your mailing address, phone and fax number and e-mail address.
8. Proofread the thank you letter. Format it so you skip a line between each chunk of information to make it more readable.
9. Type the person's e-mail address in the "To" box of the e-mail and send it. Although you could have entered the e-mail address earlier, saving it for now will prevent you from accidentally sending an incomplete letter.
